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Privacy Policy

Last updated: 15th November 2024

Welcome to Enablis Consulting Ltd. privacy notice.

Enablis respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from), if you are a candidate or a client or a supplier. This notice also tells you about your privacy rights and how the law protects you.

Purposes of this privacy notice

This privacy notice aims to give you information on how Enablis collects and processes your personal data through your use of this website and by using our recruitment services, including any data you may provide through this website when you fill a form and any information and details you may provide by e-mail or any data you may provide to us directly.

This website and our consultancy services are not intended for children and we do not knowingly collect data relating to children.

It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

Controller

Enablis Consulting Ltd is the controller and responsible for your personal data (collectively referred to as "Enablis", "Enablis Ltd", "Enablis Consulting Ltd", "we", "us" or "our" in this privacy notice).

Enablis is the controller and responsible for this website, the processing of client and candidate data and the provision of consultancy services.

We have appointed a data privacy team which is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the data privacy team using the details set out below.

Contact details

Our full details are:

Enablis
Email: dataprotection@enablis.co
Postal address: Enablis, First Floor, 1 York Place, Leeds, LS1 2DR, UK

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

Changes to the privacy notice and your duty to inform us of changes

The data protection law in the UK changed on 25 May 2018. Although this privacy notice sets out most of your rights under the new laws, we might update the notice from time to time to take new guidance, rules, regulations and best practice into account.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Third-party links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

The data we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

Whether you are candidate, contractor, client, supplier, or website user, we may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

  • •Identity Data includes first name, last name, username or similar identifier, title, job role or position held.
  • •Contact Data includes postal address, email address and telephone numbers, which may include professional contact details.
  • •Financial Data of our clients or suppliers including bank details you may supply to us.
  • •Transaction Data includes details about payments from you or your company following use of our services.
  • •Technical Data includes internet protocol (IP) address, time zone setting and location, operating system and platform and other technology on the devices you use to access this website.
  • •Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.

If you fail to provide personal data

Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you.

How is your personal data collected?

We use different methods to collect data from and about you including through:

Direct interactions. You may give us your Identity, Contact, Job title, Position, Employer or Role by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:

  • •Fill the contact form on our website;
  • •Request marketing to be sent to you;
  • •Contact us directly;
  • •Provide us your details at a job fair or any event that we run;
  • •Give us some feedback.

Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources including social media and job boards, and publicly available sources such as Companies House and the Electoral Register.

How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • •Where we need to perform the contract we are about to enter into or have entered into with you.
  • •Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
  • •Where we need to comply with a legal or regulatory obligation.

Generally we do not rely on consent as a legal basis for processing your personal data other than in relation to sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by sending us an email to: dataprotection@enablis.co

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Disclosures of your personal data

We may have to share your personal data with the parties set out below:

  • •Consultants or Clients
  • •Specific third parties such as lawyers, tax administration, auditors and accountants
  • •Suppliers such as data centres, cloud storage, IT service providers, e-mail providers and database management systems (in this case, we will ensure that data is encrypted or anonymised to protect your privacy rights).

International transfers

From time to time, we may transfer your personal data outside the European Economic Area (EEA), such as when using CRM systems, cloud storage, email services, or data centers, or when providing your contact details to our candidates who may be based outside the EEA.

Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to your personal data by ensuring that at least one of the following safeguards is implemented:

  • •Standard Contractual Clauses (SCCs): We use specific contracts approved by the European Commission which ensure your personal data receives the same level of protection as within Europe.
  • •Binding Corporate Rules (BCRs): Where applicable, we may rely on Binding Corporate Rules approved by a relevant data protection authority.
  • •Adequacy Decisions: Where the European Commission has deemed certain countries as providing an adequate level of data protection, we may transfer data to these locations under the adequacy decision.

If you would like further information on the specific mechanism we use for transferring your personal data outside the EEA, please contact us at dataprotection@enablis.co.

Data security

We take the protection of your personal data seriously and have implemented strict measures to safeguard it from unauthorized access, loss, misuse, or alteration.

Technical security measures

  • •Encryption of data during transmission and storage to prevent unauthorized access.
  • •Firewalls and Intrusion Detection Systems to monitor for and prevent unauthorized access to our systems.
  • •Access Controls to restrict data access to only those employees, agents, contractors, and third-party service providers who need it for their roles, each bound by strict confidentiality agreements.

Organisational security measures

  • •Regular Security Audits and Assessments to evaluate the effectiveness of our technical and physical data security measures.
  • •Security Awareness Training for our employees to ensure they are aware of their responsibilities in safeguarding your data.
  • •Access Management Policies that ensure only authorized personnel have access to sensitive data, with access granted on a need-to-know basis.

Data breach response

If a data breach is detected or suspected, we immediately contain the breach and assess its nature and extent. If a breach poses a high risk to your rights and freedoms, we will notify you without undue delay and notify the ICO within 72 hours as required by law.

Data retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances you can ask us to delete your data. In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

Your legal rights

Under data protection laws, you have specific rights regarding your personal data. If you wish to exercise any of these rights, please contact us at dataprotection@enablis.co. We aim to respond to all legitimate requests within one month.

  • •Right to Access — You may request a copy of the personal data we hold about you (a "Data Subject Access Request").
  • •Right to Rectification — You have the right to request correction of any inaccurate or incomplete data.
  • •Right to Erasure — Also known as the "Right to be Forgotten," this enables you to request the deletion of your personal data where it is no longer necessary, you withdraw consent, or we have processed it unlawfully.
  • •Right to Object to Processing — You may object to our processing of your data where it impacts your fundamental rights and freedoms, particularly for direct marketing.
  • •Right to Restrict Processing — You have the right to request that we suspend processing of your personal data in certain scenarios.
  • •Right to Data Portability — You may request a copy of your data in a structured, commonly used, machine-readable format.
  • •Right to Withdraw Consent — Where our processing relies on your consent, you may withdraw that consent at any time.
  • •Right to Lodge a Complaint — You have the right to make a complaint to the ICO at www.ico.org.uk.

Typically, you will not need to pay a fee to exercise any of these rights. However, if your request is clearly unfounded, repetitive, or excessive, we may charge a reasonable fee or refuse to comply.

Third parties

External third parties we work with include:

  • •Service providers acting as processors based in the EEA and outside of the EEA such as Bullhorn (CRM provider), Engage Technology Partners (Contractor Compliance and Timesheet portal) and Broadbean (job advert aggregation) who provide IT and system administration services.
  • •Social media and other web-based platforms, such as LinkedIn or job boards acting as controllers who provide personal data.
  • •Professional advisers including lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services.
  • •HM Revenue & Customs, regulators and other authorities who require reporting of processing activities in certain circumstances.